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Product

ERP Solution for Non-Profit Organisations

Non-profits answer to donors and regulators, which makes traceability the point. This module tracks money from the donation in to the programme spend out, with the reporting to prove it.

  • Audit-ready records
  • Clear fund separation
  • Faster donor reporting
  • Controlled programme spend

What it covers

Donor & grant records

Donations, pledges, grants and their conditions in one register.

Restrictions attached to a grant follow the money through to the spend that used it.

Fund accounting

Restricted and unrestricted funds kept separate through to reporting.

Reporting keeps funds separate by design, so nothing needs unpicking at audit.

Programme budgets

Budget per programme and project with commitment tracking.

Commitments reduce available budget at purchase order, not at invoice.

Beneficiary records

Registration, eligibility and distribution history for accountability.

Distribution history is searchable per beneficiary, which is what auditors ask for first.

Procurement controls

Approval chains and supplier records that stand up to audit.

Approval thresholds are enforced by the system rather than by convention.

Donor reporting

Statements showing exactly how each fund was applied.

Donor statements are produced from the ledger, not rebuilt in a spreadsheet.

In practice

ERP for Qatari non-profits, associations and foundations

Non-profit organisations in Qatar answer to boards, donors and the regulator with the same rigour a company answers to shareholders, and often with a smaller finance team. The requirement is fund accounting: every riyal tracked from donation or grant to programme spend, restricted funds kept separate, and reports produced by fund, programme and period without a spreadsheet exercise. Membership, volunteers and beneficiaries add a CRM dimension most ERPs ignore.

We implement on Odoo and ERPNext for organisations that need fund accounting, procurement with approvals, assets and payroll on one system, using analytic accounts and cost centres for funds and programmes. Zoho fits associations and foundations whose priority is donor and member management, campaigns, events and Books accounting without heavy operations. Both produce the bilingual reports boards and regulators expect.

Governance features are configured rather than bolted on: approval workflows for spend, budget control per fund, audit trails, document attachment on every transaction and board dashboards. Payroll runs for staff with GRSIA and WPS; volunteers and beneficiaries are managed as records with their own history.

Straight answers

Questions we are asked

Yes. Funds and programmes are modelled as analytic accounts or cost centres with budgets, so restricted money is reported separately.

Yes, through the CRM side with campaigns, receipts and history.

Yes, by fund, programme and period, in Arabic and English.

It depends on activities; the setup follows your advisers' treatment and produces the return where required.

Yes, with GRSIA and WPS outputs.

Non-profits usually run with few licensed users; ERPNext removes licence cost entirely. Implementation is fixed price after scoping.
Based in Doha, working across Qatar

Talk to our ERP team

Tell us how your processes run today and we will come back with a practical view of scope, effort and timeline.

Book a Free Demo Call +966 54 176 1946