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Arabic and English documents read, validated and posted

AI Document Processing for Qatar Businesses

Supplier invoices, delivery notes, contracts, Qatar ID copies and forms arrive on paper, PDF, email and WhatsApp, and someone types them. We build document processing that reads them in Arabic and English, validates against your data, and posts drafts into your ERP for a person to approve.

  • Arabic and English OCR and extraction for invoices, delivery notes, contracts, IDs and forms
  • Validation against suppliers, purchase orders, items and VAT rules in your ERP
  • Drafts posted into Zoho Books, Odoo or ERPNext with a review queue
  • Accuracy measured per document type, with exceptions routed to people
Doha-based teamArabic and EnglishSupport after go-live

Book a free consultation

A 30-minute call, no obligation. We will tell you if we are not the right fit.

We use your details only to answer this enquiry. No lists, no resale.

Partner on four platformsZoho, Odoo, ERPNext and ManageEngine
Qatari practiceVAT, e-invoicing, GRSIA and WPS workflows
Arabic + EnglishInterface, documents and reports
Doha HQAl West Bay, working nationwide

From inbox to approved bill without retyping

The most common document flow in a Qatari finance team is the supplier invoice: it arrives as a PDF or a photo, in Arabic or English or both, someone finds the purchase order, types the lines, checks the VAT and creates the bill. Multiply by hundreds a month and it is a role. Document processing reads the invoice, finds the supplier and PO in the ERP, checks quantities, prices and VAT, and creates a draft bill in a review queue. The person who used to type now approves.

The same pattern covers delivery notes matched to orders, contracts with key terms extracted into the CRM, Qatar ID and licence copies feeding HR document records, and forms from customers or government portals. Accuracy is measured per document type on your own documents, not claimed from a brochure, and anything below the confidence threshold goes to a person with the original alongside.

We build on the platforms you run, so drafts land in Zoho Books, Odoo or ERPNext with the right supplier, account and tax treatment already set. Document processing is often the first AI agent a company deploys, because the baseline is easy to measure and the payback is fast.

What finance and operations teams tell us

“Invoices arrive by WhatsApp photo and get typed”

Hundreds a month, each keyed by hand, each with a chance of error and a delay in payables.

“Three-way matching is a manual hunt”

The PO, the delivery note and the invoice live in three places and are matched by memory.

“Employee documents expire because nobody read the copy”

Qatar ID and licence copies filed as images, with dates nobody typed in.

“Our old OCR could not read Arabic”

Extraction that worked for English invoices and failed on the Arabic half.

Document flows we automate

Supplier invoices to bills

Read, matched to supplier and PO, VAT checked, created as draft bills in a review queue.

Delivery notes and receipts

Matched to orders and receipts so three-way matching happens before the invoice arrives.

Contracts and agreements

Parties, dates, values and renewal terms extracted into CRM or contract records with alerts.

Employee documents

Qatar ID, passport, licence and certificate copies read into HR records with expiry dates.

Forms and applications

Customer, vendor-registration and portal forms captured into the right system.

Bank statements and remittances

Statements and remittance advices parsed for reconciliation and payment matching.

How we deliver

Document sampling

A sample of your real documents, in Arabic and English, used to measure baseline accuracy.

Flow and validation design

Where documents arrive, what to check against, what confidence threshold routes to a person.

Build and integrate

Extraction, validation and posting into your ERP with a review queue.

Measure accuracy

Per document type, on your documents, with the exception rate tracked.

Review workflow

Approvers see the original beside the extracted data and approve or correct in one screen.

Monitor and improve

Accuracy tracked over time; templates and rules improved under a plan.

Document processing for Qatar businesses

Arabic OCR that works

Arabic and bilingual documents, handwritten stamps and mixed layouts handled and measured.

VAT and e-invoicing fields

Tax numbers, VAT amounts and QR data extracted and validated against your rules.

Data handling in writing

Which services process documents, where and what is retained, documented before the pilot.

PDPPL-aware handling

Identity documents handled with scoped access and retention rules.

How the engagement runs

Each stage has a real duration against it, so you can plan around it.

01

Sample and baseline

Real documents sampled; current time and error rate measured.

1 week
02

Design

Flow, validation rules, thresholds and review workflow agreed.

1 week
03

Build and pilot

Processing built and run alongside manual entry on live documents.

3 - 6 weeks
04

Measure and scale

Accuracy and time measured; next document type added.

Ongoing

What you get

Concrete deliverables, so you can hold the proposal to something.

Assessment

  • Document inventory with volumes
  • Measured baseline
  • Accuracy on your sample
  • Fixed-price pilot proposal

Pilot

  • Extraction and validation
  • Drafts posted to your ERP
  • Review queue with originals
  • Parallel run with manual entry

Scale

  • Measured accuracy and time saved
  • Documentation and training
  • Monitoring and exception routing
  • Plan for the next document type

Why businesses pick us

Partner on four platforms, not one

We are a Zoho, Odoo, ERPNext and ManageEngine partner and also implement Salesforce. If document processing is the wrong fit for the problem you described, we will say so before you buy licences rather than after.

Arabic and English in one system

Interface, documents and reports in both, which matters when the team works in Arabic and management reads reports in English.

Configured for Qatari practice

Invoicing workflows configurable around GTA e-invoicing, VAT treatment set at entry, and payroll outputs shaped for WPS and GRSIA.

We stay after go-live

The first month-end close surfaces everything the scoping missed. Most of the real value of an implementation is delivered in those weeks.

A team in Doha, not a ticket queue

Consultants you can meet, in your timezone and your working week, who scoped the project and then configured it.

We will tell you not to buy

If the problem is your data or your process rather than your software, a new licence will not fix it. We say that early.

Organisations we have worked with

A selection of the organisations we have delivered ERP and business software work for, across finance, healthcare, trading, logistics and professional services.

Questions before you book

Yes. Arabic, English and bilingual documents are handled, and accuracy is measured on your own documents rather than claimed in general.

The document goes to a person with the original alongside the extracted data, and their correction improves the process.

It creates drafts in a review queue in Zoho Books, Odoo or ERPNext. A person approves before anything is posted.

Supplier invoices, delivery notes, contracts, identity documents, forms, bank statements and remittance advices are the most common.

It depends on the services chosen for your pilot. We document which are used, where documents are processed and what is retained before anything runs.

Usually five to eight weeks from document sampling to a measured result on live documents.

Stop typing what is already written

Tell us which documents arrive and how many. We will measure your baseline and propose a pilot.