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Work through this before you sign anything

Every item here has cost a project we were later asked to rescue. None of them require software to fix.

Stage Checklist item Done when
Before signing Named internal owner agreed One person is accountable, by name
Phase-one scope written down Including what is deliberately excluded
Success measures agreed You can say what better looks like, numerically
Data Customer and supplier masters deduplicated One record per real entity
Item list rationalised Dead codes retired, not migrated
Cut-off date agreed with finance In writing
Configuration Real approval chains modelled Including holiday delegation
Document layouts approved In both languages, by finance and audit
Testing UAT scripts per role Written by the people who do the job
Reconciliation signed off By name, before go-live
Cutover dry run completed On a normal working day
Go-live Training delivered per role Close to go-live, not months before
Support capacity reserved For the four weeks after launch
Rollback position agreed Everyone knows what happens if it goes wrong

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In practice

Using the checklist: what decides success in a Qatar rollout

Checklists help only if the items are the ones that actually decide outcomes. In the Qatar projects we have run, five items predict success: a written scope with what is out as well as in; master data cleaned and deduplicated across Arabic and English before load; an internal owner with time freed to work on the project; go-live timed to a month-end away from Ramadan and peak season; and a support plan that starts before go-live rather than after the first problem.

The compliance items are non-negotiable and should be checked early: e-invoicing phase confirmed and the route tested with samples, VAT codes reviewed by your advisers, GRSIA and WPS outputs validated against the last payroll, Arabic and English templates approved by whoever signs the invoices, and hosting decided against your data-residency policy and client contracts.

The last section of the checklist is the one most teams skip: the parallel run, the reconciliation sign-off and the first-close support. Budget time for them. A project that skips them goes live on time and then spends three months finding what it missed.

Straight answers

Questions we are asked

A named internal owner with time freed to make decisions and test. Projects without one stall.

Before the first trial load, with the business, not during cut-over.

At a month-end away from Ramadan, year-end audit and your peak season.

One close for finance and stock; longer adds cost without much insight.

Yes: e-invoicing phase, VAT codes, GRSIA and WPS outputs and hosting policy in the first weeks.

Yes, as part of implementation or as consulting oversight on another partner's project.
Based in Doha, working across Qatar

Talk to our ERP team

Tell us how your processes run today and we will come back with a practical view of scope, effort and timeline.

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