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Implementation

Hijri and Gregorian dates in your ERP for Qatar

Contracts reference Hijri dates, iqamas expire on Hijri dates, holidays move with the lunar calendar, and finance closes on Gregorian months. The ERP has to hold both without anyone converting by hand.

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Where both calendars appear

Government documents and many contracts carry Hijri dates; Qatar ID and licence expiries are issued in Hijri; Eid holidays and Ramadan move each year; some companies keep a Hijri financial year. Meanwhile VAT returns, bank statements and most management reporting run on Gregorian months. A system that stores only one calendar forces conversions at every step, and conversions are where errors and disputes come from.

The approach is the same on Zoho, Odoo and ERPNext: store the authoritative date as issued, display both, and drive alerts and periods from the right one.

Configuration pattern

AreaApproach
Employee documentsStore the Hijri expiry as issued and the Gregorian equivalent; alert on the Gregorian date
Contracts and lettersPrint both dates on bilingual templates
HolidaysMaintain the Hijri holiday calendar yearly; the system applies it to attendance and leave
Financial yearGregorian by default; Hijri fiscal periods configured where the company requires
ReportingGregorian periods for VAT and banks; Hijri views for seasons where useful

Mistakes to avoid

  • Converting Hijri expiries by hand into a Gregorian-only field.
  • Forgetting the yearly update of Eid dates in the holiday calendar.
  • Printing one calendar on documents that government or clients read in the other.

Explore related pages

Where to go next, depending on what you are trying to decide.

Qatar ID expiry tracking

Document dates.

Leave entitlements

Holidays and leave.

Go-live around Ramadan and Eid

Timing.

Zoho People & Payroll

HR dates.

Odoo HR & Payroll

HR dates.

ERP implementation

The service.

Questions before you book

Yes, on Zoho, Odoo and ERPNext through dual-date fields and templates.

Only if the company requires it; VAT and banks run Gregorian.

A Hijri holiday calendar updated each year.

The Hijri date is stored as issued; alerts run on the Gregorian equivalent.

All three.

Want this done on your system?

Tell us what you run today and we will say what it takes.

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